Accounting Manager

Job Id: 175511

Accounting & Office Manager

Position Summary

The Accounting & Office Manager plays a key role in ensuring the smooth and efficient operation of the company’s accounting and administrative functions. This position is responsible for overseeing day-to-day office operations accounting activities payroll financial reporting compliance licensing and administrative processes.

The Accounting & Office Manager will work closely with department managers and company leadership to ensure financial accuracy operational efficiency compliance and timely completion of required deadlines.

Essential Duties & Responsibilities

Accounting & Financial Responsibilities

• Maintain a thorough understanding of General Ledger (GL) accounts financial reporting general ledger structure accounting principles and GAAP.

• Manage and oversee Accounts Payable (AP) Accounts Receivable (AR) and payroll processing.

• Maintain and manage accurate GL accounts and accounting records.

• Ensure a smooth accurate and timely monthly quarterly and year-end financial close.

• Ensure timely preparation and reporting of monthly financial information.

• Perform monthly bank account reconciliations accurately and timely.

• Ensure accurate and timely processing of Positive Pay transactions through the company’s banking institution.

• Monitor and analyze accounting department activities to identify opportunities for improved efficiency procedures and resource utilization while maintaining a high level of accuracy.

• Assist with external audits and Department of Labor (DOL) surveys.

• Assist with workers’ compensation audits and surveys including gathering required payroll and employee documentation.

• Prepare and complete required W-2 1095 and 1099 reporting.

• Maintain and manage company EINs (Employer Identification Numbers) and related records for multiple entities as applicable.

Payroll Tax Benefits & Compliance

• Process payroll accurately and timely while maintaining compliance with applicable federal and state requirements.

• Prepare and file quarterly state and federal payroll tax returns.

• Manage quarterly state tax reporting and payments.

• Manage the annual 401(k) and profit-sharing plan administration and related requirements.

• Maintain knowledge of federal and state compensation laws and applicable administrative standards.

• Ensure required financial payroll and regulatory deadlines are met.

• Maintain accurate and organized payroll tax employee and compliance records.

Licensing Insurance & Fleet Administration

• Manage annual commercial insurance package renewals.

• Manage and renew all required business licenses.

• Process renewal of fleet license plates through the DMV and maintain required documentation for company vehicles.

• Manage NTA license plates and related documentation.

• Maintain organized and up-to-date compliance and licensing records.

Office Administration

• Manage day-to-day office administrative functions and ensure the office operates efficiently.

• Order and maintain office supplies for all divisions.

• Respond professionally to complaints or inquiries from agencies and organizations including the BBB NTA and other applicable agencies.

• Collaborate with department managers to coordinate administrative and operational needs.

• Support company leadership and other departments with administrative and accounting-related matters as needed.

Supervisory Responsibilities

• Supervise approximately 0–6 employees on a regular basis.

• Manage employee performance provide coaching and direction and address performance concerns.

• Handle disciplinary actions and employee terminations in accordance with company policies and in coordination with Human Resources.

• Promote accountability teamwork accuracy and productivity within the department.

Required Qualifications & Experience

• Minimum of 5 years of experience in financial reporting and general ledger accounting.

• Extensive understanding of accounting principles and GAAP.

• Extensive experience with SAGE 100 accounting software is required.

• Strong knowledge and experience managing General Ledger (GL) accounts.

• Experience with financial reporting month-end and year-end closing processes.

• Experience with payroll processing and quarterly state and federal payroll tax reporting.

• Experience preparing and processing W-2 1095 and 1099 forms.

• Experience with EIN administration and maintaining records for multiple EINs/entities.

• Experience with workers’ compensation audits/surveys is preferred.

• Strong experience with Microsoft Office particularly Microsoft Excel and Word.

• Strong experience with QuickBooks Online and QuickBooks Desktop.

• Experience processing payroll for approximately 100–200 employees is strongly preferred.

• Knowledge of federal and state compensation laws and administrative standards.

• Knowledge and experience with 401(k) and profit-sharing plan administration is preferred.

• Ten-key touch experience required.

• Must be PC proficient and comfortable working with multiple computer systems and software applications.

• Strong organizational skills and attention to detail.

• Ability to multitask work under pressure prioritize responsibilities and meet strict deadlines.

• Strong verbal and written communication skills.

• Strong interpersonal supervisory and customer service skills.

• Ability to work independently while also collaborating effectively with management and other departments.

• Ability to maintain confidentiality when handling sensitive financial payroll and employee information.

Education

• Bachelor’s degree in Accounting or a related field preferred but not required with substantial relevant experience.

Language Skills

• Ability to effectively present information and respond to questions from managers supervisors clients customers agencies and the general public.

• Bilingual English/Spanish skills including the ability to read and write in Spanish are a plus.

Work Environment

The successful candidate must be comfortable working in a fast-paced environment managing multiple priorities and maintaining a high level of accuracy while meeting required deadlines.